City Clerk-Treasurer

providing accurate information and services in a professional manner

Melissa Apodaca

Clerk-Treasurer

Contact the City Clerk

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Meet your City Clerk: 

City Clerk was appointed Clerk-Treasurer in 2018 and holds designations as a Certified Municipal Clerk, and Procurement Officer, as well as a Notary Public.

The Clerk-Treasurer’s office  is responsible for: 

  • Administration of all Municipal Elections
  • Meeting Administration
  • Insuring Meetings of the Public Body are conducted in accordance with the Open Meetings Act
  • Insuring A quorum is recorded as being present
  • Insuring Resolutions and ordinances are properly introduced, given the required number of readings, and are duly signed
  • Insuring Legal ads are printed when required
  • Insuring Public hearings are properly Noticed
  • Administering Oaths of Office
  • Administration & oversight of Business registrations
  • Administration of Municipal Liquor Licenses
  • Oversight of Utility Billing & customer accounts
  • Collection and administration of Lodgers Tax
  • Accounting of all Public Funds
  • Records retention
  • Procurement for the Local Government

The City Clerk certifies minutes and all votes of the City Council as well as the records of appointments, removals, resignations.

Notary Public services are available at no charge through the Clerk’s Office at 103 Water Street.

Anyone wishing to make a presentation to Council at a regular meeting should submit materials and request to be included on the agenda to the Office of the City Clerk by noon 1 week prior to the meeting.  The Mayor has final approval of all agenda items.

Open Meetings Act Compliance Guide 2015

OFFICE HOURS
8:00 AM – 5:00 PM
Closed from 12:00 PM – 1:00 PM
Monday – Friday

103 Water Ave.,
Elephant Butte, NM 87935

575-744-4892 ext. 100